An Incident is an unplanned interruption to an IT Service or reduction in the quality of an IT Service. The ITIL Incident Management Process ensures that normal service operation is restored as quickly as possible and the business impact is minimized. An impact grid is used to determine the severity of the Incident.
Impact
The business impact of the incident in regards to how large (or small) the interruption is to the business area(s).
- Extensive/Widespread: University of Minnesota issue of a service, all users impacted
- Significant/Large: Department(s) and Location(s) impacted, or a significant service is unavailable to the public
- Moderate/Limited: Low business impact, may be single or multi-user issue where the service is not significant
- Minor/Localized: Single-user business impact, general break/fix issue with no or little business impact
Urgency
The business urgency of the incident in regards to how quickly the incident is needed to be resolved.
- Critical: The business area cannot provide a critical service to the public
- High: The business area cannot provide a non-critical service to the public, single-user cannot perform a critical job function
- Medium: Single-user cannot complete a job function
- Low: No urgency/impact to business services, single-user “how to” or related to a service request.
Service Level Agreement
The Impact determines the Service Level Agreement (SLA). A SLA is our promise to the University community that we will respond to the caller and resolve their incidents within a certain amount of time. Those times depend on the priority level of the incident:
Priority | Response Time | Resolution Time |
|---|---|---|
Priority 1 - Critical | 15 minutes (business hours) 1 hour (off hours) | 4 hours (business hours) 8 hours (off hours) |
Priority 2 - High | 30 minutes | 8 hours (excluding pending time), 8-5pm M-F excluding holidays |
Priority 3 - Medium | 1 hour
| 16 hours (excluding pending time), 8-5pm M-F excluding holidays |
Priority 4 - Low | 4 hours | 48 hours (excluding pending time), 8-5pm M-F excluding holidays
|
Support
Various support teams aid in restoring service when an incident is identified.
- Our Level 1 Service Desk is the first point of contact via phone or email. ITSS also offers in-person support at the ITSS TechCenter (KPlz 165) and MediaHub CoLab (Kplz 166).
- When an incident requires more technical expertise, it is escalated to our Tier 2 support teams.
All customer contact and work completed by support teams is tracked in RT or TDX. Much of UMD’s knowledge is public (self help guides) and can be accessed by a search using key words via the ITSS Website. Some knowledge articles are created just for IT support teams and are called Incident Models. These documents list the steps teams should follow to triage issues and what teams should be included in the escalation path. The purpose of all of these tools is to help support the timely resolution of customer's issues.